School Admin Support

St. Joseph’s Institution International (SJII) Malaysia is seeking to appoint an experienced School Admin Support. The successful candidate will have a great opportunity to join the founding staff of this ambitious new International School.

Responsibility:

  • To work as part of a team and make a positive contribution to the effective running of the school.
  • To promote high quality communication between all members of the school community.
  • To provide admin support services for the school including but not limited to: correspondence, communicating with parents/others by phone/email, dealing with visitors to the school and
    incoming/outgoing messages.
  • To work within all school policies and procedures.
  • To meet and greet parents and pupils as welcoming face of the school.
  • To assist with admissions and marketing procedures and events.
  • To maintain the reception ensuring that the area is well presented, tidy, safe and organised at all times, along with the School Secretary
  • To use the School Communications system to communicate with parents.
  • To arrange appointments and meeting as required by the Heads.
  • To assist with the administration of school events (Open days and Evenings, etc.) e.g. preparing invitations, programmes, booklets, registers, name labels, tickets, etc.
  • To assist in the admissions enquiries and follow up procedures of the school.
  • Prepares a variety of correspondence, reports and other materials (e.g. newsletters, school calendar, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Maintains a variety of manual and electronic documents files and records (e.g. emergency information, facility use, time sheets, school car usage log etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Student registration and follow up on absences.
  • Maintenance of student sign-in/out materials.
  • Reservation for parents’ workshops or events.
  • Booking of meeting rooms and equipment.
  • Liaison with facilities and support staff.
  • Booking refreshment for events.
  • Decorating the ES office for relevant festivals and celebrations.
  • Organizing gifts and cards for leaving staff and speakers.
  • Secretarial support in ES office including typing letters, printing booklets.
  • When necessary assist the Secretary.
  • Tour parents and prospective families around school.
  • Manage ASCC registers and Billing.
  • Liaise with parents on late collection of students.
  • Support the PE department’s sport fixtures.

Job Requirements:

  • Candidate must possess at least Bachelor’s Degree/Post Graduate Diploma/Professional Degree in Business Studies/Administration/Management, Secretarial or equivalent.
  • At least 5 Year(s) of working experience in the related field is required for this position.
  • Required skill(s): Microsoft Office, Google Apps, ISAMs system.
  • Preferably Senior Executive specialized in Clerical/Administrative Support or equivalent.

We can offer:

  • The opportunity to work in a dynamic, state of the art environment
  • A caring, inclusive Lasallian school committed to holistic education
  • A school-wide commitment to accelerating and deepening pupils’ learning
  • A highly effective team committed to supporting each other
  • Excellent professional development opportunities to support the delivery of cutting edge practice
  • Highly competitive teachers’ pay and conditions

 

Click here to read more about job description

 

How To Apply:

  1. Complete the application form at this link.
  2. A letter of application (maximum 2 pages)
  3. A curriculum vitae

Send the above to joinus@sji-international.edu.my
Please indicate clearly in the subject portion of the email which post you are applying for.